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Director of Facilities and College Operations - Merritt

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Please see Special Instructions for more details.

APPLICATION PROCEDURES

1. Required documents will include:

· Current resume of experience, formal education/training and qualifications.
· Copies of supporting credentials, if applicable.
· Copies of transcripts from fully accredited college or university institutions.


(Copies of diplomas will not substitute for  transcripts.) (If hired, it will be required to submit official transcripts from fully accredited college or university.)
Information on transcripts must include degree awarded and confer date.Transcripts without this information and online applications without transcripts will be disqualified. PLEASE DO NOT SUBMIT AN APPLICATION IF YOUR DEGREE WILL NOT BE CONFERRED UNTIL A LATER DATE.

Note:  A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s)(non-U.S.degrees) by the application deadline date.

2. Applications and attachments (resume, cover letter, copies of transcripts, letters of recommendations, etc.) will ONLY be accepted through the online process. WE DO NOT ACCEPT MAILED OR FAXED APPLICATIONS OR ITS ATTACHMENTS.
3. Travel expenses for the interview and selection process will be borne by the candidates.
4. Skype and phone interviews are not permitted.

Appointment to the position is conditional upon the approval of the Chancellor.

CONDITIONS OF EMPLOYMENT
Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:

REQUIRED FOR ALL EMPLOYEES
Tuberculosis Examination:  Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days.  The TB test is a condition of employment and any expense must be borne by the successful candidate.

Fingerprinting Requirement:

As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024. The District Office of Human Resources processes fingerprints electronically. During the employment intake process, new employees will be given information to have their fingerprints taken at another location.

Immigration Requirement:  According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are:

1) A citizen or national of the United States;
2) An alien lawfully admitted for permanent residence in the United States; or
3) An alien authorized by the U.S. Citizenship and Immigration Service to work in the United States.

All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is a United States citizen, national, or an alien lawfully authorized to work in the United States.

District Policy:  A Social Security Card will be required following selection and prior to completion of the hiring process.  The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources.

MAY BE REQUIRED
Medical Examination:  Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment.  Expenses incurred will be borne by the employee.

MISSION STATEMENT
We are a collaborative community of colleges.

· Together, we provide educational leadership for the East Bay, delivering programs and services that sustainably enhance the   region’s human, economic, environmental, and social development.

· We empower our students to achieve their highest aspirations. We develop leaders who create opportunities and transform lives.

· Together with our partners, we provide our diverse students and communities with equitable access to the educational   resources, experiences, and life-long opportunities to meet and exceed their goals.

The Peralta Community College District is an Equal Opportunity Employer.

In conformance with the Fair Employment and Housing Act and the Americans with Disabilities Act, requests for Reasonable Accommodations may be made to the Office of Human Resources by calling (510) 466-7283.

The Peralta Community College District reserves the right to close or not fill any advertised position.

Posting Details

College Information

Peralta/College Information

Merritt College

Merritt College is a public, comprehensive, two-year college, maintained by the Peralta Community College District in Alameda County. With a comprehensive day and evening program of transfer, technical, occupational and basic skills education, the College is committed to meeting the educational needs of the diverse student population it serves.


Located on a 125-acre site in the hills of East Oakland, Merritt College combines modern, spacious facilities with a spectacular view of the entire Bay Area. An integral part of a large, busy urban community, the location provides a sense of tranquility and peace.

Position Information

Special Instructions to Applicants

APPLICATION PROCEDURES


1. Required documents will include:


· Current resume of experience, formal education/training and qualifications.

· Copies of supporting credentials, if applicable.

· Copies of transcripts from fully accredited college or university institutions.


(Copies of diplomas will not substitute for  transcripts.) (If hired, it will be required to submit official transcripts from fully accredited college or university.)


Information on transcripts must include degree awarded and confer date.Transcripts without this information and online applications without transcripts will be disqualified. PLEASE DO NOT SUBMIT AN APPLICATION IF YOUR DEGREE WILL NOT BE CONFERRED UNTIL A LATER DATE.


Note:  A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s)(non-U.S.degrees) by the application deadline date.


2. Applications and attachments (resume, cover letter, copies of transcripts, letters of recommendations, etc.) will ONLY be accepted through the online process. WE DO NOT ACCEPT MAILED OR FAXED APPLICATIONS OR ITS ATTACHMENTS.


3. Travel expenses for the interview and selection process will be borne by the candidates.

4. Skype and phone interviews are not permitted.


Appointment to the position is conditional upon the approval of the Chancellor.


CONDITIONS OF EMPLOYMENT

Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:


REQUIRED FOR ALL EMPLOYEES

Tuberculosis Examination:  Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days.  The TB test is a condition of employment and any expense must be borne by the successful candidate.


Fingerprinting Requirement:


As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024. The District Office of Human Resources processes fingerprints electronically. During the employment intake process, new employees will be given information to have their fingerprints taken at another location.


Immigration Requirement:  According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are:


1) A citizen or national of the United States;

2) An alien lawfully admitted for permanent residence in the United States; or

3) An alien authorized by the U.S. Citizenship and Immigration Service to work in the United States.


All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is a United States citizen, national, or an alien lawfully authorized to work in the United States.


District Policy:  A Social Security Card will be required following selection and prior to completion of the hiring process.  The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources.


MAY BE REQUIRED

Medical Examination:  Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment.  Expenses incurred will be borne by the employee.


MISSION STATEMENT

We are a collaborative community of colleges.


· Together, we provide educational leadership for the East Bay, delivering programs and services that sustainably enhance the   region’s human, economic, environmental, and social development.


· We empower our students to achieve their highest aspirations. We develop leaders who create opportunities and transform lives.


· Together with our partners, we provide our diverse students and communities with equitable access to the educational   resources, experiences, and life-long opportunities to meet and exceed their goals.


The Peralta Community College District is an Equal Opportunity Employer.


In conformance with the Fair Employment and Housing Act and the Americans with Disabilities Act, requests for Reasonable Accommodations may be made to the Office of Human Resources by calling (510) 466-7283.


The Peralta Community College District reserves the right to close or not fill any advertised position.

Job Title Director of Facilities and College Operations - Merritt
Compensation Salary Range: $122,813 - $145,142/year - The maximum initial placement is Step 3 depending on experience.
Benefits Information

FRINGE BENEFITS


The Peralta Colleges proudly offers a competitive and comprehensive core of work-life benefits. The value of the employer contribution towards your benefits may increase your total compensation by as much as 47%.  Benefit-eligible employees have access to coverage for themselves and eligible dependents:


• Medical, dental, vision, prescription drug insurance coverage*

• Life insurance of 150% of your income up to $100,000.

• Long-term disability coverage.

• Employee Assistance Program.


In addition to your own contribution, Peralta also contributes 13.88% of your salary to the California Public Employees Retirement System (CalPERS).  Effective January 1, 2013, the PEPRA (Public Employees’ Pension Reform Act) went into effect. Changes have been implemented as a result of the adoption of this legislation that impact new and existing employees enrolled in CalPERS. A summary of those changes is available at http://www.calpers.ca.gov/eip-docs/employer/program-services/summary-pension-act.pdf. For further up to date information on CalPERS retirement eligibility and PEPRA, please visit the website at www.calpers.com www.calpers.ca.gov/. The CalPERS member handbook is available at http://www.calpers.ca.gov/eip-docs/about/pubs/member/your-benefits-your-future-school-benefits.pdf., please visit the website at www.calpers.com.  After 10 years of creditable service, medical benefits in retirement are extended until age 65.


Other voluntary benefits include:


• Flexible benefit plan participation in the Medical Reimbursement Plan, Dependent Care Reimbursement Plan (under tax code 125)

• Pre-tax commuting expenses (under IRS code 132)

• Tax-deferred plan participation in the 403(b) and 457 plans

• Credit union membership

• Prepaid legal plan participation 

• Additional Life Insurance for yourself, spouse or children


  • Kaiser and United Health Care Dental are fully paid by the District.  Other plans require employee contribution. 

Subject to change.

Position Type Management
Department President's Office (601)
Job Description Summary

THIS POSITION IS SPECIALLY FUNDED. CONTINUED EMPLOYMENT IS CONTINGENT UPON REFUNDING OF THE POSITION


Under direction of the President, the Director of Facilities and College Operations is responsible for custodial operations for college buildings and grounds, storeroom, facilities, rentals, and keys. Also, the Director of Facilities and College Operations supports the Director of Business and Administrative Services and leads the effort to coordinate with District General Services regarding plan, design, review and integration of college construction projects, maintenance of buildings, grounds and equipment and energy conservation programs.

Duties & Responsibilities

Direct supervision and performance evaluation responsibility for staff in the following administrative units: Custodial, Storeroom, Facilities and Rentals, Keys, and Maintenance.

• Develops and manages the department budget for college facilities, utilities and facility rental contracts and other auxiliary services including discretionary budget and position staffing.

• Supports the President in the development of the five year Facilities Plan, development of the facility department budget, monitoring of bond funds allocated to the college facility and construction projects and other budget related matters.

• Responsible for all business units and staff within the Office of Administrative Services in the absence of the Director of Business and Administrative Services.

• Directs the scheduling, assignment and review of all work related to campus custodial services, and storeroom services.

• Coordinates with District General Services to ensure preventive and scheduled maintenance processes for college buildings, structures and grounds are implemented in accordance with Total Cost of Ownership principles and while serving as the lead for the College Facilities Planning Committee, College Health & Safety Committee and college representative on the District Facilities Planning Committee.

• Coordinates with District General Services to assure college buildings, structures, grounds and equipment are repaired in a timely manner and in accordance with established standards.

• Provides direction and support services for facilities planning, including expansion, design and modification of existing facilities and construction of new facilities.

• Consults with District General Services and other appropriate officials regarding the overall maintenance and operation function of the leased facilities, to assure optimum availability and utility of facilities.

• Under the supervision of the President, organizes administrative tasks associated with facilities renovations and the processing and maintenance of facilities-related documents, reports and minutes.

• Manages various facility related contracts including utility bills, pest control contracts, equipment maintenance (except copiers and printers) and etc.

• Manages the college’s waste management and recycling program in coordination with District General Services.

• Monitors utility use and coordinates with District General Services on the college’s energy conservation programs.

• Coordinates all consultants and contractors related to facilities programs.

• Coordinates with District General Services on the management and control of various District wide systems, including computerized work order and preventive maintenance, building maintenance, security, fire alarm, emergency phone, and parking lot ticket equipment.

• Proposes changes to and maintains department procedure manuals and job desk manuals for all major job functions within department.

• Responsible for the training of department personnel in the use of equipment as necessary.

• Attends and participates in college facilities planning committee meetings in support of the Director of Business and Administrative Services. Attend meetings regarding status of construction activity.

• Maintains and updates the College Facilities Procedures Manual. Also, proposes changes to and maintains policy and procedure manuals for department systems.

• Processes all work orders for custodian and physical plant services

• Participate actively in Shared Governance processes by serving as Co-chair of College Facilities Committee and College Health & Safety Committee

• Performs other duties as assigned by the President.

Minimum Qualifications

1. Bachelor’s Degree from an accredited college or university in Planning, Public Administration, Facilities Management, Engineering, Business Administration or related field and three (3) years of increasingly responsible maintenance and operations experience at the supervisory or management level; or an equivalent combination of education and qualifying experience that would likely provide the knowledge and abilities to perform the duties of the position.

2. Demonstrated ability to plan, organize, schedule and direct physical facilities and systems, maintenance, grounds and custodial programs.

3. Demonstrated ability to coordinate construction projects with an emphasis on construction project management and scheduling, contract management and administration.

4. Demonstrated ability to plan, organize, market, schedule and direct facility rental operations with direct responsibility for oversight of billing and collecting rental revenue.

5. Knowledge of budgeting and accounting practices.

6. Possession of a current valid California Department of Motor Vehicles Driver’s License, and must be insurable under the Peralta Community College District’s current automobile policy.

7. Knowledge and proficiency in the operation and use of personal computers utilizing various software applications (i.e., word processing, spreadsheet and database management software) including the Internet.

8. Ability to communicate effectively, both orally and in writing.

9. Applicant must have demonstrated cultural competency, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college staff, faculty, and students.

Desirable Qualifications

• Possession of a Master’s Degree from an accredited college or university in a related field.

• Knowledge of energy conservation principles and practices.

• Knowledge of educational facility design and planning; state regulations and guidelines.

• Knowledge of the architectural field and/or other construction type disciplines such as structural or civil, etc.

• Ability to establish and maintain effective working relationships with those contacted in the course of work.

• Ability to maintain awareness of new and changing techniques and technology in facility systems.

Environmental Demands

Occasional work performed alone.

Constant work around and with other people

Other Requirements

The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Typical physical abilities for this position are:

• Prolonged and frequent sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping
• Moderate to heavy usage of hands in grasping, repetitive hand movement and finger coordination in keeping records and preparing reports using a computer keyboard.

• Speech and hearing to communicate effectively in group settings and by telephone to students, faculty, staff, and others.

Tools & Equipment Used
Application Deadline Date **OPEN UNTIL FILLED – APPLICATIONS MUST BE RECEIVED JULY 21, 2017 FOR FIRST REVIEW DATE OF JULY 24, 2017 **
Open Date 06/20/2017

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How did you find out about the position?
    • Asian Week
    • California Community College Chancellor's Office website
    • Career Builder
    • Chronicle of Higher Education website
    • Chronicle of Higher Education newspaper
    • Community College Jobs Website
    • Community College Times
    • Craigslist
    • Diverse Issues in Higher Education
    • El Mundo
    • Hispanic Outlook in Higher Education
    • Indeed.com
    • Job Fair, Conference or Workshop
    • Local Newspaper (Oakland Tribune, SF Chronicle, ect)
    • Oakland Post
    • Peralta Jobs Website
    • Walk-In (PCCD Office of Human Resources)
    • Women in Higher Education
    • Word of Mouth
    • 24-Hour Job Line
    • Other
  2. If you chose "Other" as your answer for the above question, please provide details

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
  3. Transcripts
Optional Documents
  1. List of References
  2. Other Document
  3. Letter of Recommendation 1
  4. Letter of Recommendation 2
  5. Training/Certification Document