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Facilities Project Manager

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

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Please see Special Instructions for more details.

APPLICATION PROCEDURES

1. Required documents will include:

· Current resume of experience, formal education/training and qualifications.
· Copies of supporting credentials, if applicable.
· Copies of transcripts from fully accredited college or university institutions.


(Copies of diplomas will not substitute for  transcripts.) (If hired, it will be required to submit official transcripts from fully accredited college or university.)
Information on transcripts must include degree awarded and confer date.Transcripts without this information and online applications without transcripts will be disqualified. PLEASE DO NOT SUBMIT AN APPLICATION IF YOUR DEGREE WILL NOT BE CONFERRED UNTIL A LATER DATE.

Note:  A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s)(non-U.S.degrees) by the application deadline date.

2. Applications and attachments (resume, cover letter, copies of transcripts, letters of recommendations, etc.) will ONLY be accepted through the online process. WE DO NOT ACCEPT MAILED OR FAXED APPLICATIONS OR ITS ATTACHMENTS.
3. Travel expenses for the interview and selection process will be borne by the candidates.
4. Skype and phone interviews are not permitted.

Appointment to the position is conditional upon the approval of the Chancellor.

CONDITIONS OF EMPLOYMENT
Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:

REQUIRED FOR ALL EMPLOYEES
Tuberculosis Examination:  Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days.  The TB test is a condition of employment and any expense must be borne by the successful candidate.

Fingerprinting Requirement:

As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024. The District Office of Human Resources processes fingerprints electronically. During the employment intake process, new employees will be given information to have their fingerprints taken at another location.

Immigration Requirement:  According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are:

1) A citizen or national of the United States;
2) An alien lawfully admitted for permanent residence in the United States; or
3) An alien authorized by the U.S. Citizenship and Immigration Service to work in the United States.

All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is a United States citizen, national, or an alien lawfully authorized to work in the United States.

District Policy:  A Social Security Card will be required following selection and prior to completion of the hiring process.  The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources.

MAY BE REQUIRED
Medical Examination:  Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment.  Expenses incurred will be borne by the employee.

MISSION STATEMENT
We are a collaborative community of colleges.

· Together, we provide educational leadership for the East Bay, delivering programs and services that sustainably enhance the   region’s human, economic, environmental, and social development.

· We empower our students to achieve their highest aspirations. We develop leaders who create opportunities and transform lives.

· Together with our partners, we provide our diverse students and communities with equitable access to the educational   resources, experiences, and life-long opportunities to meet and exceed their goals.

The Peralta Community College District is an Equal Opportunity Employer.

In conformance with the Fair Employment and Housing Act and the Americans with Disabilities Act, requests for Reasonable Accommodations may be made to the Office of Human Resources by calling (510) 466-7283.

The Peralta Community College District reserves the right to close or not fill any advertised position.

Posting Details

College Information

Peralta/College Information

District Office

The Peralta Community College District is a two-year college system, dedicated to providing comprehensive educational and community services to the communities it serves, including the cities of Albany, Alameda, Berkeley, Emeryville, Oakland and Piedmont California. The District enrolls over 25,000 students in a broad range of transfer and occupational curricula. The colleges in the District include College of Alameda, Laney College, Merritt College and Berkeley City College, which operate under the governance of a seven- member Board of Trustees and are administered by a Chancellor/Superintendent.

Position Information

Special Instructions to Applicants

APPLICATION PROCEDURES


1. Required documents will include:


· Current resume of experience, formal education/training and qualifications.

· Copies of supporting credentials, if applicable.

· Copies of transcripts from fully accredited college or university institutions.


(Copies of diplomas will not substitute for  transcripts.) (If hired, it will be required to submit official transcripts from fully accredited college or university.)


Information on transcripts must include degree awarded and confer date.Transcripts without this information and online applications without transcripts will be disqualified. PLEASE DO NOT SUBMIT AN APPLICATION IF YOUR DEGREE WILL NOT BE CONFERRED UNTIL A LATER DATE.


Note:  A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s)(non-U.S.degrees) by the application deadline date.


2. Applications and attachments (resume, cover letter, copies of transcripts, letters of recommendations, etc.) will ONLY be accepted through the online process. WE DO NOT ACCEPT MAILED OR FAXED APPLICATIONS OR ITS ATTACHMENTS.


3. Travel expenses for the interview and selection process will be borne by the candidates.

4. Skype and phone interviews are not permitted.


Appointment to the position is conditional upon the approval of the Chancellor.


CONDITIONS OF EMPLOYMENT

Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:


REQUIRED FOR ALL EMPLOYEES

Tuberculosis Examination:  Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days.  The TB test is a condition of employment and any expense must be borne by the successful candidate.


Fingerprinting Requirement:


As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024. The District Office of Human Resources processes fingerprints electronically. During the employment intake process, new employees will be given information to have their fingerprints taken at another location.


Immigration Requirement:  According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are:


1) A citizen or national of the United States;

2) An alien lawfully admitted for permanent residence in the United States; or

3) An alien authorized by the U.S. Citizenship and Immigration Service to work in the United States.


All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is a United States citizen, national, or an alien lawfully authorized to work in the United States.


District Policy:  A Social Security Card will be required following selection and prior to completion of the hiring process.  The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources.


MAY BE REQUIRED

Medical Examination:  Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment.  Expenses incurred will be borne by the employee.


MISSION STATEMENT

We are a collaborative community of colleges.


· Together, we provide educational leadership for the East Bay, delivering programs and services that sustainably enhance the   region’s human, economic, environmental, and social development.


· We empower our students to achieve their highest aspirations. We develop leaders who create opportunities and transform lives.


· Together with our partners, we provide our diverse students and communities with equitable access to the educational   resources, experiences, and life-long opportunities to meet and exceed their goals.


The Peralta Community College District is an Equal Opportunity Employer.


In conformance with the Fair Employment and Housing Act and the Americans with Disabilities Act, requests for Reasonable Accommodations may be made to the Office of Human Resources by calling (510) 466-7283.


The Peralta Community College District reserves the right to close or not fill any advertised position.

Job Title Facilities Project Manager
Compensation $101,991 - $124,655/Year. The maximum initial placement is Step 3 depending on experience.
Benefits Information

FRINGE BENEFITS


The Peralta Colleges proudly offers a competitive and comprehensive core of work-life benefits. Benefit-eligible employees have access to coverage for themselves and eligible dependents:


• Medical coverage. Depending on choice of coverage, you may be required to make a contribution.

• Dental coverage. Depending on choice of coverage, you may be required to make a contribution.
• Life insurance of 150% of your income up to $100,000.

• Long-term disability coverage.

• Employee Assistance Program.

• 22 days/year vacation leave, 12 days/year sick leave, and 18 holidays/year

In addition to your own contribution, Peralta also contributes 13.88% of your salary to the California Public Employees Retirement System (CalPERS). Effective January 1, 2013, the PEPRA (Public Employees’ Pension Reform Act) went into effect. Changes have been implemented as a result of the adoption of this legislation that impact new and existing employees enrolled in CalPERS. A summary of those changes is available at http://www.calpers.ca.gov/eip-docs/employer/program-services/summary-pension-act.pdf. For further up to date information on CalPERS retirement eligibility and PEPRA, please visit the website at www.calpers.com www.calpers.ca.gov/. The CalPERS member handbook is available at http://www.calpers.ca.gov/eip-docs/about/pubs/member/your-benefits-your-future-school-benefits.pdf., please visit the website at www.calpers.com. After 10 years of creditable service, medical benefits in retirement are extended until age 65.

Other voluntary benefits include:

• Flexible benefit plan participation in the Medical Reimbursement Plan, Dependent Care Reimbursement Plan (under tax code 125)
• Pre-tax commuting expenses (under IRS code 132)
• Tax-deferred plan participation in the 403(b) and 457 plans
• Credit union membership
• Prepaid legal plan participation
• Additional Life Insurance for yourself, spouse or children

Kaiser and United Health Care Dental are fully paid by the District. Other plans require employee contribution.

Subject to change.

Position Type Management
Department General Services (161)
Job Description Summary

This position is supported through Measure A funds. Continued employment is subject to the availability of these funds.

Under the direction of the Director of Capital Projects, the Facilities Project Manager performs a wide variety of project management and technical duties.

Duties & Responsibilities

Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.
• Establish meeting schedules with architects/engineers and college project work groups.



Programming and Design Phases

• Act as liaison between the Colleges, district departments, and Department of General Services.
• Develop milestone schedules for assigned projects from inception to completion.
• Assist with the detailed definition of project scope, budget, and schedule, including programming support.
• Assist the District in the solicitation and retention of design and engineering consultants.
• Coordinate design consultant activities and delivery schedules.
• Review design documents for constructability, scheduling, consistency, and coordination during schematic and design development phases of the work.
• Provide value engineering analyses, if necessary.
• Expedite owner’s design reviews including modifications.
• Review phase deliverables for compliance with minimum District requirements and provide comments, as required.
• Assist with the coordination of approvals by regulatory agencies including Division of the State Architect (DSA) and local jurisdictions, where applicable.
• Assist in the preparation of non-technical portions of the project specification manual.
• Analyze alternative project delivery strategies and make recommendations to the District.
• Prepare and maintain a critical path method (CPM) schedule for the project.
• Monitor and provide progress reports concerning the design and/or procurement schedule.
• Prepare a procurement plan as required.
• Prepare the appropriate attachments on multi-prime contracts.
• Coordinate preparation of project cost estimates at end of schematic phase, and at 50% and 100% completion of construction documents phase.



Procurement Phase

• Assist with pre-qualification process for the selection of prime and/or sub-contractors, as required, including RFP/RFQ documents.
• As a result of any pre-qualification processes, develop a short-list of pre-qualified prime and/or sub-contractors, as required.
• Monitor and coordinate all bid phase activities with District departments.
• Prepare public solicitation notice(s) for District approval.
• Conduct pre-bid conferences and project site walk examinations with bidders.
• Review and coordinate bid phase addenda.
• Estimate cost of bid phase addenda.
• Assist District with bid evaluations.
• Conduct post-bid conference, as required.
• Assist with the preparation of agenda items for Board approval.
• Conduct post-bid evaluations.



Construction Phase

The District may, at its discretion, retain the services of a construction management firm to perform either all or part of these services.
• Coordinate and conduct pre-construction activities.
• Develop detailed construction schedule.
• Review contractor’s schedule submittal and make recommendations to District.
• Review and coordinate construction logistics between the contractors, the colleges, and the District Maintenance & Operations (M&O) staff.
• Conduct pre-construction conference(s).
• Verify permits, approvals, bonds, and insurance.
• Verify schedule of values.
• Provide continuous on-site construction management personnel.
• Work with DSA inspector and special inspectors; ensure compliance with all DSA reporting and close-out requirements.
• Establish team communication procedures with A/E and College project work group.
• Assist and support architect’s construction administration processes.
• Review and process requests for information (RFI), shop drawings, samples, and other submittals.
• Coordinate project site meetings with design/construction team.
• Review construction progress and prepare reports.
• Coordinate change order control process.
• Review and analyze proposed change orders and make recommendations to District.
• Review safety manual and District safety protocol.
• Establish and implement quality control program, including as-built accuracy and compliance with District standards
• Determine cost and schedule effects of change orders.
• Prepare change order reports.
• Coordinate and evaluate contractor’s recovery schedules.
• Review and approve monthly pay requests.
• Coordinate the preparation of the punch-list, including notification and conferral with the colleges.
• Determine final completion and payment.
• Determine substantial completion dates, final payments, and release of retention.
• Coordinate procurement and installation of furniture, fixtures, and equipment (FF&E).



Close-Out Phase

• Coordinate close-out procedures, including personnel training.
• Coordinate and expedite delivery of record drawings and specifications.
• Coordinate delivery and verify completeness of O&M manuals, warranties/guarantees, and certificates.
• Obtain occupancy verified reports; coordinate final testing, documentation, and regulatory inspections.
• Prepare final accounting report.
• Prepare occupancy plan report.
• Ensure DSA certification of project is achieved.
• Perform other duties as assigned.

Minimum Qualifications

1. A Bachelor’s Degree from an accredited college or university, in architecture, civil engineering, construction management or related field, and 5 years of progressively responsible experience in a construction related field preferably project management for a public sector client, primarily in education facilities, including community college experience.

2. Excellent oral and written communication skills.

3. Excellent problem solving ability, planning and project management skills and strong client services orientation.

4. Ability to work effectively as a team member with senior level management.

5. Knowledge and proficiency in the operation and use of personal computers utilizing various software applications (i.e., word processing, spreadsheet, database management, and project management software) including the Internet.

6. Knowledge and proficiency in the operation and use of construction software such as Primavera and Microsoft Project.

7. Applicant must have demonstrated cultural competency, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college staff, faculty, and students.

Desirable Qualifications

• Certification in Construction Management from an accredited college or university, or proof of equivalent level coursework in management.

• Effective conflict resolution skills.

Environmental Demands

Occasional work performed alone. Constant work around and with other people

Other Requirements

PHYSICAL REQUIREMENTS


The position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. Also, the position requires grasping, repetitive hand movement and fine coordination in keeping records and preparing reports using a computer keyboard. Additionally, the position requires near and far vision in reading written reports and work-related documents, and acute hearing is required when providing phone and personal service.


MENTAL REQUIREMENTS


Ability to work and cooperate with faculty, students, managers, the public and employees at all levels in order to exchange ideas, information and opinions.
This position description has been prepared to assist in defining job responsibilities, physical demands, working conditions and skills as needed. It is not intended to serve as a complete list of job duties, responsibilities and/or essential functions.

Tools & Equipment Used
Application Deadline Date OPEN UNTIL FILLED: First Review Date: September 18, 2017. IN ORDER TO BE CONSIDERED FOR THE FIRST SCREENING, APPLICATION MATERIALS MUST BE SUBMITTED NO LATER THAN 11:59 PM PST ON SEPTEMBER 17, 2017.
Open Date 08/18/2017

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How did you find out about the position?
    • Asian Week
    • California Community College Chancellor's Office website
    • Career Builder
    • Chronicle of Higher Education website
    • Chronicle of Higher Education newspaper
    • Community College Jobs Website
    • Community College Times
    • Craigslist
    • Diverse Issues in Higher Education
    • El Mundo
    • Hispanic Outlook in Higher Education
    • Indeed.com
    • Job Fair, Conference or Workshop
    • Local Newspaper (Oakland Tribune, SF Chronicle, ect)
    • Oakland Post
    • Peralta Jobs Website
    • Walk-In (PCCD Office of Human Resources)
    • Women in Higher Education
    • Word of Mouth
    • 24-Hour Job Line
    • Other
  2. If you chose "Other" as your answer for the above question, please provide details

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Transcripts
Optional Documents
  1. List of References
  2. Other Document
  3. Resume
  4. Cover Letter